A SaaS company Reduced Contractor Onboarding Time by 68% with Remire
How a scaling SaaS company went from spreadsheet chaos to managing 66 contractors across 13 countries, with zero compliance incidents.
Industry:
B2B SaaS
Team Size:
85 FTE + 66 contractors
Headquarters:
Austin, TX
Country:
13
Key Outcome:
Onboarding, Payroll, Compliance, Background Checks, HRIS Integration, Offboarding
Company Overview
A SaaS company builds workflow automation tools for logistics teams. By early 2024, the Austin-based B2B SaaS company had 85 full-time employees, but their real velocity came from 47 contractors across 9 countries, handling engineering, design, QA, and data work.
Contractors represented 35% of the people doing meaningful daily work. The model was right. The infrastructure underneath it wasn’t.
The Challenge
When Maya Chaudhary joined as Head of People Operations, she inherited a contractor management process held together by shared drives, scattered Notion databases, and individual inboxes.
- 12–18 day onboarding: engineers started work before contracts were signed
- Manual multi-currency payments via Wise, PayPal, and bank transfers
- 40 hrs/month on admin: the HR team couldn’t focus on strategy
- 3 misclassification risks flagged in Poland and Brazil
- Expired contracts: Two in Germany went unnoticed for months
- Late payments: one senior dev nearly quit over a 22-day delay
Why They Chose Remire
After evaluating four platforms, they chose Remire, Your Global HR Partner, for three reasons:
Speed: 48-hour contractor onboarding that matched their pace. Other platforms quoted 5–10 business days.
Compliance built in: Localized compliance support across all 9 countries, classification checks, compliant contracts, and ongoing regulatory monitoring are core features, not bolt-ons.
One dashboard: Centralized records, payments, and renewals with automated reminders. Integrated seamlessly with their existing HRIS setup. No migration required
The Solution
Remire’s implementation was completed in under four weeks across five structured steps.
01
Contractor Onboarding
Replaced the manual chain with a single digital link collecting identity, tax docs, and signed agreements, tailored by country. First batch of 5 contractors onboarded in 36 hours.
02
Compliance & Classification Checks
Ran assessments on all 47 existing contractors. Flagged 3 high-risk engagements, provided remediation guidance, and resolved all cases within 2 weeks with no work disruption.
03
Contractor Onboarding
Consolidated 47 individual payments into one automated monthly cycle across 8 currencies. Month-end close dropped from 2 days to under 2 hours.
04
Performance & Renewal Tracking
Automated renewal reminders at 30 and 14 days before expiration. Every engagement now has a clear status; nothing slips through.
05
Compliant Offboarding
Offboarded 6 contractors across 3 countries in 5 business days; termination notices, final payments, asset collection, and audit-ready records handled end-to-end.
Results
68%
Faster onboarding, from 14 days average to 4.5 days
84%
Reduction in payroll errors
34 hrs
Saved monthly on contractor admin
+31%
Improvement in contractor satisfaction
9 → 13
Countries added in just 8 weeks
0
Compliance incidents since launch
Key Takeaways
Their contractor model was working. But its infrastructure wasn’t; Remire, a modern global employment platform, replaced reactive admin work with a structured system.
The new setup made onboarding predictable, compliance systematic, and payments automatic. As a result, the People Ops team moved from operational bottlenecks to more strategic work.
“Before Remire, managing contractors felt like a second full-time job for my team, and we still weren’t doing it well. Remire didn’t just give us a tool. They gave us a system that works at scale. We went from 9 countries to 13 in six months, and our contractor operations are cleaner than they’ve ever been.”
Maya Chaudhary,
Head of People Operations
Managing Contractors Shouldn’t Feel this Hard.
Talk to our team about simplifying onboarding, payroll, and compliance across 60+ countries.
